Diversity, Equity and Inclusion Policy
Effective Date: 17/07/2025
Reviewed by: Andrew Brotherston, Director of Marketing & Media
Next Review Due: 17/07/2026
1. Statement of Commitment
The Asia Scotland Institute (ASI) is committed to fostering a diverse, inclusive and equitable environment in every aspect of our work. As a non-profit organisation dedicated to promoting a deeper understanding of Asia through the sharing of knowledge and information, we believe our mission to educate and inspire the leaders of tomorrow is best fulfilled by embracing diversity and ensuring inclusion in all that we do.
We celebrate the range of backgrounds, experiences and perspectives that enrich our community and strengthen our ability to connect across cultures.
2. Scope
This Diversity, Equity and Inclusion Policy applies to the following, both in person and online:
● ASI leadership (Chairman, Director of Development and Director of Marketing & Media)
● Board members
● Student Ambassadors and interns
● Speakers, contributors and panellists
● Event attendees and participants
● Sponsors and collaborators
3. Strategic Implementation and Review
ASI’s leadership is responsible for ensuring that this DEI Policy is embedded across all aspects of our operations, including recruitment, events and partnerships. We will:
● Monitor progress and ensure DEI goals are integrated into our strategic planning.
● Provide opportunities for feedback from stakeholders, especially Student Ambassadors.
● Regularly review and update this policy to reflect best practices and the evolving needs of our community.
4. This policy has regard to:
● Equality Act 2010
5. Responsibility statement and allocation of tasks
6. Publication and availability
● This policy is published on the ASI website. Annually
● This policy is available in hard copy on request from the Director of Marketing & Media.
7. Our Definition of Diversity, Equity and Inclusion
● Diversity encompasses all the differences that make individuals unique, including but not limited to: age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, nationality and socio-economic background.
● Equity recognises that systemic inequalities exist, and active work is required to remove barriers to participation, opportunity and growth for all individuals, especially those from underrepresented or marginalised communities.
● Inclusion is the practice of ensuring that everyone—regardless of background or identity—feels welcomed, respected and supported, thus enabling them to participate fully and meaningfully.
8. Code of Conduct
The Asia Scotland Institute is committed to maintaining a respectful, collaborative and safe space for all. We expect all individuals engaged with ASI to adhere to the following principles:
● Respect for all: ASI expects all participants to engage in respectful debate and be open to learning from different cultural and intellectual viewpoints.
● Zero tolerance for discrimination or harassment: ASI does not tolerate discrimination, harassment, bullying or any other form of misconduct.
● Accountability: Violations of this code must be reported (see section 10) to maintain an inclusive and welcoming environment.
Violations of the Code of Conduct may result in removal from ASI events or platforms, and further appropriate action as determined by ASI leadership.
9. Student Ambassadors
Student Ambassadors are integral to ASI’s mission to shape the leaders of tomorrow. We are committed to cultivating an environment where students from all backgrounds can thrive and take pride in representing the ASI.
ASI expects its Student Ambassadors to:
● Respect and value differing perspectives, fostering open and inclusive dialogue.
● Champion diversity and inclusion on university campuses and in their communities.
● Actively promote equitable access to ASI opportunities and events among underrepresented student groups.
● Engage in cultural exchange with sensitivity and integrity.
● Provide constructive feedback to help improve ASI’s student engagement practices.
● Report any misconduct they witness or experience during ASI activities.
ASI is committed to ensuring that all Student Ambassadors:
● Are represented to reflect a broad range of experiences, backgrounds and educational institutions.
● Feel Valued: Student Ambassadors are treated as respected members of the ASI community. Their time, insights and energy are appreciated and recognised.
● Have a Voice: Student Ambassadors have the opportunity to express their ideas and concerns through biannual feedback forms and group meetings and can contribute to event planning and strategic initiatives through ongoing collaboration with ASI leadership.
● Grow Professionally: ASI provides leadership opportunities and access to global networks to support the personal and professional development of our Student Ambassadors through programmes such as the student-led ASI Podcast Series, launched in July 2025.
10. Reporting Concerns
If you experience or witness any violations of this Code, you are encouraged to report them to ASI through the designated contact:
Andrew Brotherston – Director of Marketing & Media
📧 – andrew@asiascot.com
📞 – +44 7587159644
Any concerns about the designated contact should be reported to:
Roddy Gow – ASI Chairman and Founder
📧 – roddy@asiascot.com
📞 – +44 7917 283786
Reports will be handled confidentially and investigated respectfully. No retaliation will be tolerated against those who raise concerns in good faith.
11. Consequences of Violations
Breaches of this Code will result in appropriate action, including, but not limited to:
● A verbal or written warning
● Removal from an event or activity
● Suspension or removal from the Student Ambassador Programme
● Termination of partnership or association with ASI
Decisions will be made based on the nature and severity of the breach, in line with ASI’s internal review procedures.
Breaches of this policy that meet a criminal threshold will be dealt with accordingly by external agencies.
Conclusion
Through this Diversity, Equity and Inclusion Policy, the Asia Scotland Institute reaffirms its commitment to building a community that is welcoming and inclusive for all. By creating space for open dialogue, diverse perspectives and shared learning, we strive to equip future leaders with the tools and understanding they need to navigate a complex, interconnected world.